Working Order HomeBusinessResidentialCareers With UsContact Us
Sample Office Overhaul using Three Phase System™

Phase 1 - Capture Your Desktop, Run Your Day, Manage Your Priorities

Reduce employee sick time with decreased frustration.


Overwhelmed employees are at risk for burnout.  Burned out employees move on to another organization.


Interruption management can save in many ways.  A two minute interruption can take up to a twenty minute recovery time to get back on track.  Constant interruptions are outrageously expensive.


Most employees have no training in how to manage a simple project, thereby wasting effort in a major portion of their job description.

 

Create an inventory
    of your business survival functions.

Clear the desk clutter
    and increase your breathing space.

Stop the overwhelm
    of an overflowing in-box.

Utilize the power of now
    with an effective task list.

Know what to do next
    with Action File management.

Increase your power
    by scheduling according to your energy levels.

Handle all those scraps and notes
    by understanding what to do with them.
    (Includes data entry & journaling)

Increase creative time
    by managing interruptions.

Stay in control of your work
    with periodic reviews.

Stay on top of your projects
    by knowing the next action required of each one.

Decrease your workload
    through effective delegation and
    mirror/shadow techniques



Phase 2 - Better Access to Information and Support

Delegation saves the organization money by allowing staff members to work to their wage, instead of below it.

 

Reduce new staff training time through an organized environment.

 

Wasted effort costs organizations millions of dollars each year.  Simplified systems can save.

 

Replace multiple systems with a single, more efficient system.

 

Does your support system support you?
    Do you need more? Analysis and evaluation of all areas of support.

Find what you need when you need it.
    Does your paper file system need an overhaul?

Reduce confusion
    with a computer file system that fits your mind's logic.

Overcome e-mail overload
    forever.

Handle those contacts
    with ease.

Fax function:
    How shall we use it now?

Do you have the basics?
    Office tools and supply analysis.

Telephone time:
    What to do with all those notes, and how to use the telephone efficiently and effectively.



Phase 3 - Total Office Integration

Standardized templates for recurring functions and documents take time to set up but pay for themselves in short order.

Checklists for recurring projects keep important tasks from falling through the cracks.

Your environment can alter your mood (and therefore your efficiency) each day, so be sure employees feel comfortable with their workspace.

.

 

Does your equipment fit your needs?
    Equipment analysis.

Increase the energy flow
    with a Feng Shui evaluation.

Create peace of mind and decrease anxiety
    thru aesthetics and placement.

Portable offices
    are here to stay.  Make the most of your time on the move.

Stop re-inventing the wheel
    through creation of templates for often used documents.

Check lists are required
    for recurring projects.

Purge and archive
    by the policies you create.

Build and ensure consistency
    by creating a Procedure Handbook (even if you are the only one who works in your office).



Additional Services Available

  • Software training
  • Office moves
  • Telephone support
  • Residential organizing





"Your services didn't cost me a penny. The increased incomes realized through improved focus have far outweighed your fees."
~ RS - OH Attorney, Private Practice


"Sebens offers much organizing wisdom."
~ Cincinnati Magazine


"I have longed for some non-judgmental help to give me hope and help me out. I know I have been the last to believe in myself. You really have no idea how much you and your work have meant to me. You have a fantastic ministry."
~ PB - Cincinnati - Administrator w/Fortune 500 Company